Whether your team already has a standup meeting habit or you’re just getting started, finding the right tool can make a big difference. Teams have different needs, so one team might be better off with a simple standup bot while another might just prefer to use a video tool like Zoom.
No matter what your team needs, there’s a tool for you. In this article, we’ll share the top daily standup meeting tool based on your needs. We’ll also share a few tips for thinking through the right way to run your standup, regardless of the tool.
And, if you’re not familiar with standups, no sweat, read this article first. You’ll learn about how standups are a scrum meeting and how they help teams stay in sync.
There are several tools that help you run stand-up meetings via a Slack standup bot—they’ll message each teammate for a simple report, and they’ll pull the information for you into a report.
Slackbots work well for teams that are:
Reading lots of text for each teammate gets difficult as you grow beyond 3-4 people. This is true for scrum standups run entirely over video too.
Just communicating over Slack tends to feel a little isolating—hard to know if folks are really ‘online’ yet. If you’re all co-located or in the same timezone, however, it can work well to all plan to be online at the same time.
It’s obvious, but if your team really hates leaving Slack, then using a Slack standup bot or a tool that has a good Slack integration for the daily standup meeting is key.
Writing a standup from scratch can feel like replicating your task list from Jira or Asana or even your personal to do list. That feeling grows the more tools your team uses.
Standup tools that leverage integrations make it easy for teammates to plan their day across tools and improve information sharing by automatically sharing links to work you are doing in other tools.
Daily standup meeting tools with integrated are good for teams that:
Have tasks across tools
Writing a standup from scratch can feel like replicating your task list from Jira or Asana or even your personal to do list. If your team has tasks across tools, then integrations will be important for your standup tool choice.
Want more context
For sharing context, teammates often add a link to their standup. This can get tedious quickly, meaning teammates don’t do it. Tools with integrations make this easy and lightweight for teammates.
Teammates that work across teams often have to quickly switch context. Having an easy way to find information on a specific project is easy when standups have deep links to other tools where context lives.
Some teams do a daily stand-up all at the same time, but with distributed teams, 9 am for one teammate might be 11 pm for another.
In that case, asynchronous standup meetings may be a better bet, and it’s helpful to have a stand up app to support this habit — i.e., the team gets to share (and read) updates for the standup at a time that works for them.
Teams that benefit from async communication and updates are:
If you’re working in different time zones, it’s almost inevitable that you’ll be working at different times.
Has a flexible schedule
If your team works from home a few days a week or uses windowed work (link), then empowering teammates to share an update on their own schedule is key.
Async standups are written, which makes it easy to share them with other teams, not just on your own team.
While the original scrum meeting was focused just on work, daily standup meetings also help provide a sense of connection for teams, especially if they’re remote or don’t always work together day-to-day like a design team.
In that case, it’s important to find a tool that incorporates team building in some way—whether that’s async or over video. Teams that benefit from standups with team building are:
It’s easy to feel disconnected when you don’t see each other regularly. Incorporating team building into your daily standup meeting helps make it a habit.
As you onboard new teammates, the standup meeting is a key time where they’ll get to know the rest of the team, so making sure you focus on getting to know each other can help make hte onboarding easier.
If your team doesn’t always work on the same projects together, they may not get to ‘hang out’ very often—like a design team or even a leadership team. Doing team building during the standup meeting can help ensure you still feel connected to one another.
Some teams use standups as just a quick daily update, but daily standup meetings also allow a moment for building alignment and tracking progress. To do that effectively, you’ll want to connect our standup to the team goals or projects.
Tools that connect information from standup meetings to goals and projects are good for teams that are:
Attending multiple standups gets old fast. If your team is cross-functional, you want them to be able to get the information they need across multiple standups.
Have multiple work streams in flight
If every teammate is working on more than one project, then it’s important that your standup tool allows you to break updates apart based on project or goal. Otherwise, you’ll spend extra time just making sense of what’s happening.
Struggling with alignment
The scrum standup meeting is intended to quickly identify blockers and next steps. But some teams also use it to do a bit of planning (pulling up a Jira epic) or to make sure everyone is focused on the right work. To do that, it’s really helpful if your tool has integrations and connects to goals.
Async standups help teams document what happened and share information easily, but some teams miss the live connection of speaking in-person or over video.
If that’s the case, it can be useful to do some async standups and some over video, or find tools that pair the two formats together.
Teams on the same schedule
If everyone works the same hours on your team, having a video standup or collaboration time can be a good moment to connect.
For small teams, video can be a great way to connect. As the team grows, it’s useful to have some async or written component.
Teams with few meetings
When standups are the only meeting you have all day, it can feel like the only time to connect. If that’s the case with your team, it’s useful to incorporate video a few days.
Deciding what tool to use with your team is really about deciding what’s most important for your team in the long term. There are always a few growing pains as you adopt a new tool, so make sure to try out whichever tool you select for at least a few weeks.
And if you’d like to try Range, it’s free for up to three teams.