Zoom

How to bring the value of Check-ins to your Zoom meetings

With everyone working from home, meetings have taken on a different feeling. We’re more likely to tune out, feel less connected, and ultimately return to our work with different understandings of what needs to be done. That’s why we’ve brought the power of Check-ins to Zoom meetings.

Range Check-ins are enhanced status updates. They make it super easy for teams to share their progress — what they’re doing — what they’ve done, what they need, and how they’re feeling, in one place.

When you bring all of that useful information into your Zoom standup, you have rich context that enhances your meeting in multiple ways. Instead of spending all your meeting time listening to status updates, Range lets you share Check-ins before you come together.

To learn more about the value of connecting Range and Zoom, read this blog post.

Integrations page in the Range app

Installing the Range app on Zoom

Before connecting the Range app to Zoom, we recommend creating a Range workspace for your team. If you already have one, continue reading this help article. If you don’t, you can quickly create a free workspace by clicking here.

Step 1: Log in to your Range account and navigate to Integrations under Settings

Step 2: Find the Zoom integration and click Install

Step 3: On the Zoom OAuth screen, click Authorize

Step 4: On the Range workspaces screen, select your Range workspace

Step 5: On the Zoom redirection page, allow your browser to open Zoom

How it works

Once you’ve connected the Range app to Zoom, you and your team can start using some of Range’s most valuable features before and during meetings. Here’s how it works.

Sharing your mood when you join a meeting

Share your mood

When you join a Zoom meeting and open the Range app for Zoom, you may be prompted to reflect on your mood for the day. You will only see this prompt if you have not already shared your mood in Range by submitting a Check-in.

Range Zoom app welcome screen

See how your team is doing

Once people join your meeting, the Range app will present you with the helpful sidebar below. Here, you’ll see all of the meeting attendees, get a quick glance at their moods, and also see if they’ve checked in for the day or not.

Add temporary guests to your meeting

Have an external (non-company employee) participant joining a meeting? Click Add temporary guest on the Roll call view of the Range app for Zoom and enter their name. This will ensure that they appear in the spinner, which is used in both the Icebreakers and Spinner app features.

Opening round icebreaker and spinner in Range Zoom app

Open your meeting with an icebreaker

When you’re ready to begin your meeting, the Icebreakers view in the app presents you and your team with both a random question and a spinner of all meeting attendees. There are over 300 questions you can shuffle through by clicking Shuffle question. A simple question, like “How was your weekend?” is a great way to get everyone engaged. It’s one of the small but powerful ways Range work to help you and your team build stronger connections and trust over time.

Once you have settled on a question for your team, click Spin on the spinner to give everyone a chance to answer the question.

Share a Check-in

One of the reasons the Range app for Zoom is so valuable to teams is because it allows you to review daily updates — Check-ins — from your team before standups and meetings. This allows you to spend more time discussing and moving work forward rather than sharing rote status updates, which ultimately makes meetings less engaging for all.

The format is just like a standup meeting. Range will ask what’s your plan for the day and what happened yesterday, and because Range integrates with many different workplace tools, you won’t have to worry about forgetting what you accomplished the day before.

The final question is a team-building question, and it helps you connect with your team. This is especially important while we’re all working in different places. Additionally, each person can report on how they’re feeling on a given day with an emoji and a green/yellow/red status indicator. For everyone, and especially managers, this allows you to see how everyone is doing at a glance and signals if someone might need extra support.

If you have not published a Check-in before joining a meeting, the Range app for Zoom, when you click the Check-ins button in the app you will have the option to share one. If you have already shared your Check-in today, then you will see it here.

Under Teammate Check-ins you will be able to click to expand and view the Check-ins from your colleagues.

Check-ins screen using the Range Zoom app

Note: If you haven’t already done so, click here to create your Range account.

Review your team’s Check-ins and pin items for discussion

Instead of having every team member read through their Check-in aloud, which eats up valuable time for synchronous meetings such as standups, set aside some time for everyone to read each other’s Check-ins before your meeting.

While reviewing your team’s Check-ins in the Check-ins view, you have the ability to add a pin 📌 to items you want to discuss live with your team. When you later navigate to the Highlights view in the app you will see all of the items you and your teammates pinned, along with blocked flags, other flags, and items with claps (👏).

Access and present Range Meetings within Zoom

In the Meetings view, you can find all your meetings created in Range and easily pull them up to present (by sharing your screen) during your next meeting. Click the dropdown menu to see meetings you’re a part of or meetings held by specific teams in Range, or just type the meeting name to search. Once you’ve found your meeting, click on the name to open it in a new window. If your workspace has connected Google Calendar, you will also be able to click “Google Calendar” next to the event and bring up the event in a new browser tab.

Finally, if you want to create a new Range Meeting while in your Zoom meeting, scroll down to the bottom of this view and click Create a new meeting. Once the new tab opens, you’ll be able to enter in the details of your meeting and be on your way.

Use the Spinner to kick off discussions

The Spinner is a helpful tool that is great for randomly selecting who goes first in a discussion. You might be looking to determine who suggests topic ideas for the agenda, who starts opening and closing rounds, or who shares their feedback first during pre- and post-mortems.

Range app for Zoom Timer View

Keep meetings on track with a timer

If there’s an agenda item or topic for which you want to give the whole team (or each team member) a certain amount of time to speak, click to access the Timer view in the Range app for Zoom. Here, you can enter the desired allotment of time and click Start; the countdown will begin and you’ll see the progress bar begin to fill.

Uninstalling the Range app for Zoom

Step 1: Navigate to the Zoom App Marketplace

Step 2: Navigate to the Range app

  • Click Manage > Installed Apps, search for the Range app, and click the Range app

Step 3: Click Uninstall

Security and compliance

Upon uninstallation of the Range app for Zoom, we will delete your Range account if:

  1. You opted out of data retention on Zoom.
  2. You didn't have a Range account prior to installing the Range app.
  3. You didn't complete the "profile" onboarding step while or after installing Zoom.

Additionally, if your account is deleted and you're the only member of your Range workspace, then the workspace will be deleted as well.

Set up the Range app for Zoom

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