Effective meetings have agendas.
More effective meetings have notes.
The most effective meetings have action items.
Hugo.team may be going away, but if you're looking for an alternative, these meeting tools can help.
Backed by funds from Slack and Google, Hugo is a meeting notes-centric app that easily connects to your calendar. It's specifically meant for meeting notes, and was founded with the principle of keeping all of your notes organized in a central location.
Hugo allows teams to hold centralized meetings where participants can share their notes in real time. Hugo makes it easy to share notes, stay organized, and make meetings more productive. Hugo has a library with more than 100 templates, with the a nice note-to-calendar functionality.
Best for: Culture-rich teams who want more participation in their meetings, accurate notes, and multi-player agenda building.
Range helps remote and hybrid teams run fewer, better meetings.
Here are a few of the key points: Teams can review and add topics before a meeting and then adjust in real-time, keeping conversations focused on the topics at hand.
Icebreakers are a popular feature. Each meeting pulls from a bank of culture questions, and then the attendee spinner gives each person a turn to share their responses.
You can also use the attendee spinner to ensure everyone has a voice on important topics.
Integrations with Slack and email that lets you pull topics into agendas, and easily distribute post-meeting notes and actions items to attendees and guests.
With 75+ popular integrations, Range is the foundation your team needs to stay connected, and run better meetings.
But what about templates like in Hugo? Range has those, too offering you a quick and simple way to get started.
Hypercontext is best for teams that need collaborative agendas, with a focus on recording meeting decisions and any action items.
Once the meeting is over, Hypercontext can automatically send out meeting notes to all meeting attendees after each meeting, too. This is a very close competitor to Hugo that also offers goal-setting, much like Range.
In Hypercontext, you'll also get conversation starters, agenda templates, and simple integrations into Microsoft 365, Google Workspace, Slack, and more.
Fellow is a tool that helps meeting attendees improve effectiveness through greater team collaboration. Many managers use Fellow for one-on-one meetings as well, thanks to its ability to track and record decisions and enhance accountability.
Fellow allows users to assign action items during meetings and request feedback after each meeting. It’s a great way to save time on both meeting preparation and meeting follow-up. It’s not quite a full-blown project management tool or suite, but as an online meeting management tool, Fellow is quite effective.
Notion is an all-in-one document platform, that specializes in organizing information. It's easy to create a new document for meeting notes, or you can create a database to sort information. You'll create structured notes and then change and share them easily across in-house or async teams.
Notion is a more comprehensive doc platform than a tool like Hugo, allowing you to create to-do lists, write, or set up tables. It's a flexible tool for multiple types of work.
Because of its flexibility, it isn't as easy to automatically share notes, create agendas for the whole team or include some of the other culture-building aspects like icebreaker questions, or async standups.
Nothing draws a user into the daily workflow; everyone must come on their own volition unlike Range which can send reminders and updates via Slack or email.
More of a traditional meeting management solution, Lucid Meetings helps meeting hosts plan and conduct better meetings. If you want to create detailed, extremely powerful agendas for your team meetings but need a hand getting them right, Lucid Meetings may be a viable option for you.
The app allows you to assign roles to attendees (such as who’s taking the meeting minutes or sending out the action items) within the meeting invitation. This way there’s no doubt about who’s responsible for what. Lucid Meetings also has customizable templates that guide meeting leaders through the typical sequences and processes for numerous types of meetings.
Lucid Meetings is an ideal tool for those who lead meetings but perhaps lack confidence in doing so. If you typically invest heavily in planning meetings, Lucid will help you streamline the process to conduct more productive meetings.
Coda is another flexible document platform -- think Google Docs or Notion-- that has multiple use cases. This includes meeting notes and templates for one-on-ones or even all-hands.
Because of that blank slate, you can assign tasks directly from docs, create tables and spreadsheets, or manage projects. This wide open system is the number one priority for Coda -- but it could deter teams that crave more organization.
A more specific meeting management tool like Range, Hypercontext or Fellow will provide that much-needed structure and not become a catch-all.
Can someone take notes? The boss looks around for...who exactly?
I'm suggesting Evernote and Google Keep because their mobile device capabilities really top anything else listed here, especially if you're in a pinch. You probably already have their app on your phone, you can take fast bullet points and then upload your jottings to the cloud.
Evernote remains a reliable option especially for note-taking across multiple devices and surfaces. The app is one of the most popular and trusted names in the note-taking space. Notes can be quickly shared to individuals or teams.
Google Keep was Google's answer to Evernote, and though it's not as robust, it still gets the job done, and syncs directly with your Google Workspace. That is its number one feature. Once you're done with the notes or links, you can convert those into a Google doc and save to your company's Google drive. It can then be copy and pasted into other apps.
Because of the simplicity of these two apps, they remain important tools for meeting notes--even though purpose-built tools are more focused for improving your overall meeting culture.
When thinking about a Hugo alternative or other meeting management software, consider:
Many tools on this list are just for docs, while others offer other helpful features like goal-setting, async check-ins, company handbooks, and more.
Range is the most powerful meeting management app for many teams — especially remote teams with asynchronous communication needs. It features more than meeting notes, and includes features (check-ins, goal-setting, and culture building) that leads to not only better meetings, but a more fulfilling culture overall.