Meetings can and often do include a variety of collaborators, stakeholders, and partners, internal and external to our company. This is how we get work done.
To ensure everyone you work with — fellow Range users, non-users, contractors, and consultants — is represented in Range Meetings, we introduced the guest users functionality.
By inviting guest users to Range meetings, you’ll be able to:
Let’s explore how the guest users functionality works.
Note on workspace privacy: Other than the notes automatically shared at the end of meeting sessions, guest users added to meetings in Range will not be able to log in or access any information within your workspace.
There are a number of reasons you might add a guest to a meeting in Range. You might have a cross-functional meeting scheduled that includes internal stakeholders who aren’t yet on Range, you might be running a recurring meeting with external clients, or you might want to set up a bi-monthly sync with contractors or consultants.
These are all great reasons to add guests to a meeting in Range. When you’re ready to add guests, follow these steps:
Tip: If you have more than a few people to add, we recommend clicking Add many at once after step two (above).
For recurring meetings held in Range, the guests you add in one session will automatically be part of the roster for your next session. Like any other attendee, you will be able to mark guests as absent or present, make them the meeting facilitator, or remove them from the meeting.
Here’s the experience you and your guests can expect once they’ve been added to a meeting.
As noted above, guests can be designated as topic owners, be assigned action items, and receive meeting notes. While you’re conducting your opening and closing rounds, guests will also appear in the spinner.
There are a few things that guests will not be able to do while attending Range meetings, including:
If you find that your team regularly collaborating with other internal teams or external users, suggest they create a Range account so that they can collaborate and contribute even more.
Here are a few notes on when guests can and can’t create a Range account, as determined by your workspace settings.
Your guests will be able to create a Range account and join your workspace under these conditions:
Your guests won’t be able to create a Range account and join your workspace under these conditions:
Now that you know how to add guests to your meetings, give it a try. Add a guest to your meeting and let them experience what they’ve been missing out on!Add a guest to your meeting