Backlog Grooming Meeting

Fine-tune your product backlog, keeping it orderly and prioritized

Use this agenda for free
ScrumTeam
Clock30 mins

Scrum Backlog Refinement — or Backlog Grooming — is the process of keeping the product backlog fresh and up to date. These meetings can happen on-demand or scheduled on a recurring basis.

Since the world is ever changing and new information is surfacing constantly, it is easy for backlogs to get outdated: full of obsolete tasks, half thought through tasks, or tasks with outdated information attached to them.

Regularly reviewing and refining the backlog, means the team have a reliable source of truth to turn to when figuring out what to do next.

Agenda

1. Strategy review ( 2 mins )

Re-align on the north star. What are the objectives and goals for this team?

2. What wasn't completed? ( 5 mins )

What tasks were started, but remain unfinished and high priority?

3. What came up? ( 5 mins )

What new things came up that need to be fixed? Bugs, new features, new user needs?

4. What needs to get done? ( 10 mins )

Reprioritize items to ensure that the most important things needed to move the product forward will be tackled next.

5. What should we cut or split? ( 5 mins )

Remove tasks that are no longer required and split tasks into smaller chunks that can be more easily prioritized.

6. What risks might we face this sprint? ( 3 mins )

Go round the "room" and express—judgement free—any risks or concerns you have that make things go off the rails.

Wondering what this meeting agenda will look like when you’re running your meeting? Take a look below!

Click here or above to try this template with your team.

Screenshot of agenda