2022-09-08

The 12 best Microsoft Teams apps & integrations for your company

Pros, cons, and pricing

During the pandemic, it was essential to have powerful remote-friendly tools that could keep teams functioning effectively. While Microsoft Teams was already a favorite for video conferencing, both companies and users have started seeing the true functionality of the solution.

With helpful features beyond video calls, Microsoft Teams is a helpful collaboration tool for team members, whether in the same office or across the world from each other. In fact, 91% of Fortune 100 companies use Microsoft Teams.

Their extensive integration network gives teams even more agility in accomplishing their goals productively. The sheer number of integrations may seem overwhelming when you’re trying to choose, so we narrowed the list to our favorite dozen. Here's what to look for in a Microsoft Teams integration, and the key features (and pricing) of our favorites.

What are the best Microsoft Teams apps?

Paving the way for more collaborative interactions, efficient teamwork, easy access, and an intuitive user experience is your ultimate goal in finding the best Microsoft Teams apps in the market. Without further ado, here are our picks.

1. Range

Range is a team communication tool that helps everyone bring their best to the table. Run 5-minute asynchronous check-ins to keep your team informed and connected, no matter what time zone(s) you’re in. Automatically share Check-ins via Microsoft Teams so everyone can jump in with comments and reactions while they work.

When you need to meet live, build multiplayer agendas and leverage 9+ facilitation tools to keep every Teams meeting inclusive and engaging.

Key Features

Check-ins for daily work updates and team-building across time zones
Meeting tools for agenda prep, facilitation, and follow-through
Goals for connecting daily work to top-level objectives
Team Dashboards for managing what matters
Team Handbooks for getting to know teammates

Pros

Easy to connect to Microsoft Teams (check out our helpful quickstart guide here).
Share updates asynchronously no matter where your team is located
Check in on a personal level and stay in-the-know with your colleagues
Build meeting agendas, record actions, and share notes automatically
Create goals for metrics, objectives, and KPIs
With hashtags, see all artifacts, documents updates, and day-to-day progress in one central location
Integrate 75+ tools from across your workflow, including OneDrive, GitHub, Trello, and more

Cons

Limited options for customizing Range notifications in MS Teams

Pricing

Free: Up to 12 users
Standard: $8 per user
Premium: Enhanced security features

Try Range for free.

2. Polly

Create and send out surveys, quizzes, or run polls in your Microsoft Teams chat with Polly.

Key features

Helpful array of templates
Real-time analytics
Discussion board
Robust customization options

Pros

Easy way to engage team members, especially helpful for remote workers
Helps identify roadblocks
Built-in analytic features that share data in real-time

Cons

Doesn’t have a place to add photos or videos
Needs more flexibility in being able to send reminders

Pricing

Free: Free for individuals
Standard: $49.00 per month for a 3-month subscription
Pro: $24.00 per user per month for a 12-month subscription
Enterprise: Custom quote-annual contracts start at $5,000

3. Karma

This app helps team members show their appreciation and gratitude to other team members. By giving karma points, people can move up the leaderboard. It promotes engaging with each other and healthy competition, which strengthens the team.

Key features

Karma bot that builds user profiles
Detailed performance tracking
Can include kudos feed in the Microsoft Teams channel
Ability to personalize thank-you notes

Pros

Detailed insights
Fosters a gracious, respectful culture
Builds an inclusive environment
Promotes healthy competition

Cons

Limited card catalog
Needs a reminder email notification to help users remember to extend kudos

Pricing

Free: Limited free plan
Pro: Starts at $25.00 per team per month
Enterprise: Custom quote only

4. MailClark

Another great one on our must-use list, MailClark gives teams a way to have all their communication tools in one easy-to-access location.

With 52% of teams reporting that they prefer message-based team collaboration apps, MailClark is a powerful contender.

With MailClark, there's no more clicking in and out of your emails and social media channels, trying to stay updated on all the messages you receive.

Key features

Smart shared inbox within Microsoft Teams
Reply Score helps users prioritize messages
Keeps track of message statuses

Pros

Centralizes your communication tools
Allows team members to manage their messages from other places like Outlook, Gmail, and some social media platforms
Ensures ongoing conversation continuity
Easy way to stay organized

Cons

Doesn’t offer a custom email signature for each channel
Can be difficult to configure

Pricing

Basic: 14-day free trial, $5.00 per active user per month
Enterprise: Custom quote only

5. Cacoo

Your visual learner teammates will love using this app within Microsoft Teams. It’s a diagramming app that offers a unique way for team members to share ideas and get their points across clearly.

Key features

Team members can add a diagram wherever they have an internet connection
Generates notifications on what users add and when they comment
Collaborative diagramming
Version control

Pros

Offers unique visual communication
Easy to save and track changes
Simple sharing with on-site and remote team members

Cons

Free version needs more diagram choices
The navigation menu is confusing

Pricing

Free Forever: Free
Basic: Pay annually, and it’s $5.00 per user per month. If you pay monthly, it’s $6.00 per user per month
Enterprise: Custom quote only

6. Wiki

Wiki is a default app within Microsoft Teams, making it easy to use it as storage for documents and communications you may need to access later. You can share this workspace with other team members, so everyone is privy to the same information.

Key features

Smart text editor
Knowledge management
Highly intuitive to use
Hyperlinking feature

Pros

Fully integrated with MS Teams
Lets you draft, edit, and chat in one place
Great place to store guides, protocols, and best-practice information
Easy way to share knowledge

Cons

A bit too easy to change content (could cause teams to lose important information)
Lacks search functionality

Pricing

Free with Microsoft Teams

7. ScrumGenius

If you’ve suffered through tedious meetings that lacked direction, this app is what you need. It was designed to increase team agility by automating status check-ins and stand-ups.

By integrating with Trello, Jira, and other popular apps, ScrumGenius offers complete updates that keep everyone on the same page.

Key features

Single, complete dashboard
Automates status meetings and check-ins
Robust reporting feature across time zones
Asks team members questions about completed and upcoming tasks

Pros

Helps managers track their team members’ performances
Easy to share insights
Shares live updates with the channel

Cons

Limited question customization

Pricing

Basic: $3.00 per user per month, or $2.50 per user per month if billed annually
Team: $5.00 per user per month
Business: $7.00 per user per month

8. Adobe Creative Cloud

Sharing graphics across the team — even if there are members in another state or country — has never been easier. This app lets users add graphics to the Microsoft Teams channel to get feedback.

Key features

Useful notifications make sure users are up to date
Pinnable channel assets
High-quality work across mediums

Pros

Powerful brainstorming tool, especially helpful with remote work
Versatile and customizable
Great mobile features

Cons

Isn’t as intuitive as it could be
Challenging for beginners

Pricing

Single App: $35.99 per month per license
All Apps: $84.99 per month per license

9. SignEasy

There are many advantages of using dry signatures. If you’ve ever tried wrangling signatures from team members, you know how challenging and time-consuming it can be. Cut through the annoying red tape! This integration makes it a cinch to secure signatures quickly and without fuss.

Key features

Editable documents
Lets you add names and dates at signing
Supports multiple formats
Ability to add images

Pros

Lets team members read and sign important documents directly in MS Teams
No need to download additional software
Attentive, helpful customer support
Intuitive interface

Cons

Slow update speed
A bit pricey, especially for light users

Pricing

Essential, for one user: $15.00 per user per month billed monthly, or $10.00 per user per month if billed annually
Team, for one to five users: $25.00 per user per month billed monthly, or $15.00 per user per month if billed annually
Business, for unlimited users: $40.00 per user per month billed monthly, $30.00 per user per month if billed annually. They also offer custom plans for 10+ users.

10. YouTube

This may seem like a strange addition to our list. However, YouTube is filled with valuable information that can help with task management, staying organized, and getting familiar with new things. When integrated with Teams, YouTube offers big benefits in many ways.

Key features

Videos on every topic imaginable
Built-in search bar
Easy sharing capabilities
Pin feature lets you save videos to watch again

Pros

Intuitive, plus most users are already familiar with it
Use during video meetings or as independent viewing, from staff training to motivation
Comes as a default app in MS Teams
Provides low-cost training when budgets are tight

Cons

Easy to fall down the rabbit hole of non-work-related videos

Pricing

Free: Free for individuals
Individual: $11.99 per month or $119.99 billed per year
Family and includes up to five members: $17.99 per month

11. Qubie

If your team needs a way to collaborate more effectively, this app fits the bill. It can be used as a management tool to help keep team members engaged, motivated, and focused.

Key features

Pre-built survey templates from motivation to well-being
Simple sentiment analysis through easy questions
Analyzes feedback and makes recommendations
Feedback sharing

Pros

Makes it possible to address areas of improvement proactively
Helps managers know what to focus on
Improves team engagement

Cons

Limited range of templates
No post-training follow up

Pricing

Contact the company directly for pricing.

12. GitHub

Last but not least, this integration is the world’s largest online software development platform. GitHub is the place for code sharing and publishing while also being a gathering place for coders to share ideas and get updates.

Key features

Open-source development
Robust integration offerings
Ability to give access to different stakeholders

Pros

Code-share snippets
Tighter integration among coders
Allows for quick assessment

Cons

Needs a simpler way to delete folders
Easy to miss notifications

Pricing

Free forever: Free
Team: $44.00 per user per year
Enterprise: $231.00 per user per year

What do you look for in a Microsoft Teams app?

Choosing the best apps to automate your systems and enable a smoother workflow is important. Otherwise, they could be clunky and cost your team more time.

Here are three ways to measure apps before you adopt them to ensure they’re what you need.

Integrates with other helpful tools and apps

Integrations are how apps talk to each other and save users from jumping back and forth between the different apps they use daily. When app-shopping, the first thing to do is look at the integrations list. If the other apps your team uses are listed, you’re good to go. If the app doesn’t offer many integrations, trying to implement it into your system may result in a dismal user experience.

Includes customizable features

You want your project management tool to offer flexibility, so you adapt it to your needs — not the other way around. Review the list of customizable features when considering a new Microsoft Teams app. Using ones that let you tailor your team’s experience for your on-site and remote teams will increase the adoption rate and build an effective collaboration foundation.

User-friendly and requires minimal onboarding

When you add apps, you always want to ensure your users can learn how to use them quickly and navigate them effectively. If the apps are complicated, users might give up and never use them again, which does nothing to increase efficiency. Look at how easy it is to get into an app, if it gives users a simple way to take action, and if a person who may not be highly tech-savvy could still learn how to use it.

Download the Range app for Microsoft Teams today

If you’re using Microsoft Teams, being able to pick high-performing apps that integrate with the system and increase your team’s efficiency is critical. Weeding through numerous available apps is daunting, but these apps will put your team on a path to saving time and money while fostering greater collaboration, higher engagement, and stronger relationships.