Every team is different — but many need some sort of team management tool to help them collaborate and get more done.
The problem is, some project managers out there just aren’t satisfied with the tools that they have. In fact, according to a 2020 survey by Wellingtone, only 35% of project managers are satisfied with the systems they use.
You know what that means — it might be time for an upgrade. While it’s true that there is no one tool to rule them all, chances are that there is a tool that can help you streamline your processes one way or another. This is why we’ve rounded up some of the best team management tools in the business. Read below to learn what to look for — and to get a glimpse at some great apps.
Now that you know which key features your software should include, it’s time to examine some of the best team management software packages out there.
Browse the list below to find an app that fits your team’s needs for efficient work management.
Use it for: Async team check-ins & meeting notes
Stay in the know about what your team is doing and follow how work is moving forward. Range is a different type of team management tool, purpose-built for remote teams.
Use it for: Instant team messaging
Teams that need to be in constant communication often rely on Slack. On Slack, you can set up various communication channels, which is an intuitive way to keep different discussions organized and confined to their relevant topics or team members.
While comms are the main event on Slack, you can also use this platform to send videos, photos, documents, and other files — or you can create audio messages for team members to listen to later. Slack also gives you the ability to pin important messages so that your team can see the things you prioritize.
If you’re looking for something that offers a free plan, Trello may be a good option. Trello uses a card system inspired by Kanban boards to help you manage workflows and assign tasks. With this system, you can break tasks down into easily followable step-by-step processes, which makes it easy to track project progress on a granular level.
With that, your team can create as many columns as they want to make the process more detailed. Cards and projects are easily organized with tags, and you can also attach files and set deadlines. Overall, it’s a powerful tool to promote teamwork.
Use it for: Project management
Asana is another popular task management tool that keeps your team management on track. When it comes to working with teams, you can assign individuals to certain cards on a Kanban board, or assign them to tasks on a list project. Either way, Asana gives you a lot of features plus storage so that you can attach files, create subtasks, organize everything with labels, and add comments to tasks.
Use it for: Agile project management
If you’re in software development, Jira might be the right project management software app for you. It’s an agile project management system designed with the needs of scrum teams in mind. With it, you can create scrum boards and Kanban boards, and you can also use it to measure and track performance along the way. With the Roadmap feature, you can plan and prioritize work. Jira also gives you the ability to assign tasks to the right team members.
Use it for: Project management & collaboration
ClickUp is a popular solution for remote teams who need team management software. Though it’s a project management tool at heart, it has plenty of features designed to help teams be more productive — like time tracking, Gantt charts, spaces to collaborate, and the ability to set up recurring tasks.
ClickUp is designed to help teams plan and track projects. As such, its features revolve around the ability to break big projects down into smaller elements. With that, you can manage assignments and see due dates in several views — as a list, on a board, or within the app’s calendar view.
Use it for: Team messaging & video
Microsoft Teams is a popular team collaboration tool centered around a chat hub where everyone can communicate in real time via text or video. Teams integrates with all Microsoft applications, which is also useful since many businesses use at least some of Microsoft’s apps to do various tasks. As a collaboration tool, it also makes file sharing easy, especially if you’re using Microsoft’s OneDrive to store and share files.
Use it for: Team video
Of all the apps on this list, Zoom is the one that became a buzzword. It zoomed — literally — to popularity at the start of the pandemic as people scrambled for solutions to make remote work easy. As such, this platform is now one of the most popular web conferencing apps out there.
This tool is good for teams looking to add communications tools to their team management platform. Zoom offers every way to meet remotely imaginable — interactive chats, meetings, phone, video, and virtual conference rooms.
Use it for: Async video recordings
Much like Zoom, Loom is all about communications — especially video — but it has a differing set of features. Rather than giving you synchronous communications, Loom is big on asynchronous communications. You can use it to capture with your webcam, or use it to record your screen. This makes it excellent for creating tutorials and quick video messages to keep everyone updated on team projects, new processes, and more.
Use it for: Team time tracking
Harvest is a little bit different than some of the other team management tools on this list. It focuses on time tracking, which is just what you need if you want to add time management, timesheets, and other such tools to your team’s productivity routine. You can also use it to communicate with clients and even generate invoices based on the time data you’ve entered.
Use it for: Business operations
Zoho Workplace is a robust app that gives you a whole suite of tools to work with. Depending on the bundle selected, you’ll have CRM, Recruit, Finance, or something else — and that gives you the means to manage all aspects of your team.
This is an all-in-one solution that lets you manage workflows, sales funnels, individual tasks, marketing campaigns, and much more. You can also use it to stay on top of emails, social networks, and other channels, too. It’s one of few tools that you can use for resource management alongside project planning and other key functions.
Team management tools should be feature-rich, with utilities that help you assign tasks, schedule work, create meetings, and more. Your chosen tool should come wrapped in an interface with dashboards that are easy for you and everyone on your team to use. Ready to learn more? Here are a few other important qualities to look for in a quality team management tool.
No team management software is complete without the tools to easily assign tasks and schedule work. Your app should have a shared calendar so that everyone on the team can keep track of deadlines.
Even better, the app should give you the ability to break a project down into tasks, then assign them out to specific team members. It’s also useful if you can prioritize these tasks so that everyone knows what to tackle first.
Consider choosing project management software that gives you access to a variety of templates so that when you’re assigning out similar tasks, you can do it faster. Some apps will even offer tools to help you automate tasks and scheduling.
Complex projects mean that team members will pass files back and forth as they complete their tasks (and subtasks). With that, team communication lines need to be open — but communications shouldn’t be a distraction that interferes with productivity.
Your task management software should enable your team members to both work and chat asynchronously. There should be a space for file sharing and to leave messages so that recipients can tend to those files and messages on their own schedule.
This is doubly important for remote teams and distributed teams where asynchronous communications help you talk across time zones.
Creating a custom workflow will require a few features to do it right. Consider apps with the following:
Don’t settle for a project management tool that doesn’t let you make it your own. Look for an app that is customizable so that you can make it fit the work that your team does.
Team management software should also provide plenty of storage. This goes beyond storage space needed for sharing project files. Consider all the rest of the data related to each project — customer information, your contacts, the data that your team creates, task lists, news updates, accounting information, and more.
Every bit of this should be in a centralized, easy-to-organize space that is accessible through your team management app. Either the app itself should come with its own storage, or it should integrate with your cloud storage provider of choice.
Need a great tool designed to keep your team meetings productive so that you can better manage your team’s tasks?
Check out Range!
It’s perfect for remote and hybrid teams that need help staying in touch asynchronously or in real time.