The 9 best online planners for work (2023)

Have 10 minutes to spare? Then you can plan your day.

Research shows that taking just 10 minutes to plan your day can save you up to 2 hours of time.

If you've been looking to successfully plan your work for the day, you may have wondered about an online planner to help you.

Which online planner is best?

1. Range

The best online planner is Range. It provides you a space to add your tasks and action items, integrates with multiple tools and calendars, and helps you bring attention to important items your work colleagues need to know about.

With Range, you’ll free up time with a balance of asynchronous check-ins and real-time collaboration. You'll also connect as people, not just employees, building habits that keep teams effective and engaged.

Need a planner that works with the tools you already have?

Range integrates with 75+ tools -- including project management software like Asana or ClickUp, Google Docs, Google Calendar, Microsoft Teams, Dropbox, Github, and more.

How to use Range for daily planning:

Start your day by adding important to-do's. Directly add them to your daily plan or add tasks from your preferred project management tool, including Asana, ClickUp, Notion, or JIRA.

Create a priority: Set a task to your day's priority, and then tag weekly priorities or your #Top3.

Have an important meeting? Add that calendar event to your plan and provide the key details to the rest of your team.

Have too much to do? Create a backlog of tasks and then add them to your daily plan when you're ready.

You can do all of that with a Range check-in.

Perfect: You have a plan for the day and your whole team knows what you're working on.

Key online planner features:

• Daily email or Slack prompts to help you create a plan
• Set check-ins to share your work no matter where your team is located
• Integrate with more than 75 tools, including popular dedicated task managers (ClickUp, Asana, Trello), your documents (Google Docs, Notion) and lots more (Github, Gitlab, Dropbox, Figma)
• Set private or team goals for metrics, objectives, and KPIs
• With hashtags, see all artifacts, updates, and day-to-day progress in one place
• Share check-ins in Slack or MS Teams & answer culture questions

Pricing

• Free: Up to 12 users
• Standard: $8 per user per month
• Premium: Enhanced security features.

Start for free and invite your team!

2. Todoist

How to use Todoist for daily online planning

Want a simple personal to-do list for online planning? Todoist functions in both capacities. Their personal to-do list is great for shopping, daily to-do's, or managing a personal trip and a work project.

Their intuitive natural language processing makes typing and entering your tasks a breeze.

• Create priority tasks for your day (usually 3)
• View Today's tasks and upcoming ones so you can plan ahead
• Click into each task to see details
• Reschedule any tasks that seem overwhelming or when you run out of time

Key online planner features:

• Add tasks quickly to the Inbox and then move them later
• Easily organize and rank your tasks
• Get a clear overview of all work in their simple drop-down format
• Works great on mobile and desktop
• Use as a personal planner or as a work planner
• Create shared projects for focused work

Add your Todoist tasks to your Range check-in to fully plan your day (including your meetings).

3. Trello

How to use Trello for daily online planning:

Trello uses a card system inspired by Kanban boards to manage your day.

You can create a daily list (for repetitive tasks) and then add another column for each day of the week, or split your column into individual days. This template helps you get started.

However, it's difficult to manage various work projects into one board.

• Add your daily tasks for step-by-step processes, including the kanban basics like To Be Done, In Progress, or Done.
• Create as many columns as you need for your workflow
• Cards and projects are easily organized with tags, and you can also attach files and set deadlines.

Key online planning features:

• Create cards for your daily tasks
• Make a checklist for managing specific steps in the process
• Column stretch structure lets users see where tasks are within the workflow

Pricing

• Free: Unlimited users
• Standard: $5.00 per user per month
• Premium: $12.50 per user per month
• Enterprise: Starts at $17.50 per user per month

Add Trello tasks to Range & plan your day.

4. Asana

How to use Asana for daily online planning:

Asana is another popular to-do list and planner, that works in conjunction with teams.

• Track the priority of each task
• Add a list of your meetings to attend
• Easily arrange (and re-arrange) your to-do list by task priority
• Connect your daily tasks to larger goals
• Create a recurring task for each day of the week to help you create habits you want to do each day
• Filter through tasks as their assigned to you
• Add new tasks to your Home screen and then add to projects later
• Communicate directly with team members in the comments of your tasks

Key online planning features

• Lets users add milestones, create deadlines, and define dependencies
• Conversation section for designated project discussions
• Easy access to attachments in the files section
• Upgrade to portfolios for team workload management
• Timeline and Gantt chart for easy task management
• Task automation for streamlined work
• Project boards and project lists to keep team members focused
• Reliable and user-friendly task management and project tracking

Pricing

• Basic: Free
• Premium: $10.99 per user per month
• Business: $24.99 per user per month
• Enterprise: Custom quote

Add Asana tasks to Range & plan your day.

5. Google Calendar

How to use Google Calendar for daily online planning

If your daily work is meeting heavy, another option may be to keep all of your tasks in Google Calendar.

• Time block for tasks
• Set aside time for errands
• Still make all of your meetings on time with event notifications to help you remember your next stop

Key online planning features

• Drag and drop for events across multiple days, like a retreat, conference, or vacation
• Emailed events (like an upcoming concert) are often directly added to your calendar
• Have a morning email sent to you with the day's agenda

Integrate Google Calendar with Range.

6. ClickUp

How to use ClickUp for daily online planning:

If you're using ClickUp for work or on client projects, you can establish a separate workspace for personal projects, too.

• Create a personal to-do list or board with this template
• Use the table grid to set statuses, add due dates, and make notes right inside the same view
• Create docs or embed from Google Drive to share project details
• Share and map out workflows with Whiteboards
• Create Gantt charts/timelines to see if work is on time and on schedule

Add ClickUp tasks to Range & plan your day.

Key planning features

• Stylized company wikis available through Docs
• One space to track goals, timelines, due dates, and deliverables
• Free to use; upgrades are inexpensive and offer great extras
• Extremely organized, giving teams potential access to reference information, deadlines, and more

Pricing

• Free Forever: Unlimited free plan members
• Unlimited: $5.00 per user per month
• Business: $12.00 per user per month
• Business Plus: $19.00 per user per month
• Enterprise: Custom quote

7. Notion

How to use Notion for daily online planning:

Notion has a broad community of creators who are very much focused on productivity and daily planning, including experts like Marie Poulin and Khe Hy.

Notion flows as a doc making it simple to start.

• Brain dump all of your ideas and tasks into one doc
• Create tables around these tasks to set priorities
• You also have the flexibility of creating ideas and more that go beyond just your task list
• Start a block for a task, and nest other Notion projects with your daily plan to help you jump from personal to work tasks
• Tag team members to participate in your next project

Key online planning features:

• Ability to create documents and checklists
• Easy note organization for all users
• Share links like with other docs while creating databases to share across workspaces or outside your organization
• Simple and intuitive interface with a clean user experience
• Available in both desktop and mobile apps

Integrate Range with Notion to share team updates.

Pricing

• Personal: Free
• Personal Pro: $4 per month
• Team: $8 per user/month
• Enterprise: Contact

8. Any.do

How to use Any.do for daily online planning

More so than many other tools on this list, Any.do is designed for personal use (though a team workspace is coming soon). Keep that in mind as you decide your needs.

• Add your tasks as a to-do list, or make a grocery/shopping list
• You can flip through your day and see the tasks that you need to do
• Everything is centralized, combining many features of Google Calendar and Maps into one
• Good for setting work reminders, but doesn't easily integrate with other work tools

Key online planning features

• Calendar and tasks appear in one view
• Events and locations pop up in Any.do much like an Apple Maps feature
• Integrates info from other social media apps (like Facebook)

Pricing

• Free option
• $2.99 per month/annually
• $5.99 per month

9. Bordio

How to use Bordio for online planning

Bordio is an online planning solution that uses the calendar view as its main workspace for planning. It is designed for both personal and work-related projects and promotes smart productivity to its users.

• Schedule tasks and events with a few clicks.
• Add estimated time to see the total workload for the day.
• Create projects to work on bigger goals.

Key online planner features:

• The time blocks system helps focus on important tasks and meet deadlines.
• The waiting list allows us to offload the brain and store all unscheduled tasks in one place.
• Color coding helps separate different types of tasks and events.
• The “days left” before the deadline information in the task card helps prioritize work better.
• Completed tasks turn gray and stay visible to let us keep track of the progress.

Pricing

• Free to use during Beta period

How do you choose an online planner?

Finding a great online planner does depend on how you want to organize your work. Is this for personal or work use? That's probably the first question you want to understand. Otherwise, think about how you interact with others and what your teammates need to know.

• How do you let others know what you're working on?
• How do you surface what you hope to accomplish vs what you actually accomplish?
• What about meetings? How do those fit in your workflows (for notes, action items, and tasks?)
• How will teams work asynchronously--both with their communication and their files + tasks?
• How is your online planner a help and not a hindrance that interferes with productivity?
• How will you build a custom workflow that has the integrations you need?
• How will report and analyze project metrics and set goals?

Ready to plan your day with Range? Create a plan and share your first check-in.