More than 1000x per day?
That's the average number of times a team member jumps between applications across 35 different apps.
How do you track which tasks everyone is working on with those many interfaces?
Heads-up: It's not only about the tasks or tools, but the processes you establish.
To reduce task switching, you may need a way to connect all of your work together.
What are the best task tracking tools?
1. Range
If you're looking to truly track your tasks, then Range is the software you're looking for.
Why? Not all tasks happen in one place!
Remember how we said that the average team member flips between apps a 1000 times a day? Range solves for that.
Range integrates with 75+ tools -- including project management software like Asana or ClickUp, Google Docs, Google Calendar, Microsoft Teams, Dropbox, Github, and more.
How to use Range for task management:
Start your day by adding your key tasks. Either directly input them into Range or grab them from your project management tool of choice, such as Asana, ClickUp, Notion, or JIRA. Connect Range to 75+ tools, and bring in work from multiple sources.
Have an important meeting? Add that calendar event to your check-in and provide the key details about what you're sharing to the stakeholders.
You can do all of that with a Range check-in.
Your whole team will know what tasks you're working on for that day, without all the specifics of your project management software.
Key task management features
- Set check-ins to share your work no matter where your team is located
- Integrate with more than 75 tools, including popular dedicated task managers (ClickUp, Asana, Trello), your documents (Google Docs, Notion) and lots more (Github, Gitlab, Dropbox, Figma)
- Set goal for metrics, objectives, and KPIs
- With hashtags, see all artifacts, updates, and day-to-day progress in one place
- Share check-ins in Slack or MS Teams & answer culture questions
Pricing
- Free: Up to 12 users
- Standard: $8 per user per month
- Premium: Enhanced security features.
Start for free and invite your team!
2. Trello
How to use Trello for task management:
Trello uses a card system inspired by Kanban boards to help you manage workflows and assign tasks.
- Create tasks for step-by-step processes, including the kanban basics like To Be Done, In Progress, or Done.
- Create as many columns as you need for your workflow
- Cards and projects are easily organized with tags, and you can also attach files and set deadlines.
Key features
- Ability to create cards to outline and organize tasks
- Checklists for managing and marking off tasks and subtasks
- Column stretch structure lets users see where tasks are within the workflow
Pricing
- Free: Unlimited users
- Standard: $5.00 per user per month
- Premium: $12.50 per user per month
- Enterprise: Starts at $17.50 per user per month
Integrate Range with Trello to share tasks.
3. Asana
How to use Asana for task management:
Asana is another popular task management tool that keeps your team management on track.
- Create individual or team tasks
- Create projects for ongoing work in multiple formats: including lists, boards, and calendar views
- Add multiple projects to a portfolio
- Then ask for status updates as the projects progress
- Assign team members to certain tasks and view projects in multiple views. Attach files, create subtasks, organize everything with labels, and add comments to tasks.
Key features
- Lets users add milestones, create deadlines, and define dependencies
- Conversation section for designated project discussions
- Easy access to attachments in the files section
- Upgrade to portfolios for team workload management
- Timeline and Gantt chart for easy task management
- Task automation for streamlined work
- Project boards and project lists to keep team members focused
- Reliable and user-friendly task management and project tracking
Pricing
- Basic: Free
- Premium: $10.99 per user per month
- Business: $24.99 per user per month
- Enterprise: Custom quote
Integrate Range with Asana to share tasks.
4. ClickUp
How to use ClickUp for task management:
ClickUp is designed to help teams plan and track projects. As such, its features revolve around the ability to break big projects down into smaller elements. ITs feature set has grown larger and is now one of the most feature-rich planning tools.
- Plan tasks in projects but use different views (Board, list, box) to understand who is working on what & the amount of work they have
- Create a doc to share project details
- Share and map out workflows with Whiteboards
- Use the dashboard to understand how projects are progressing & who is working on what
- Create Gantt charts/timelines to see if work is on time and on schedule
Integrate Range with ClickUp to share team updates.
Key features
- Stylized company wikis available through Docs
- One space to track goals, timelines, due dates, and deliverables
Pros
- Free to use; upgrades are inexpensive and offer great extras
- Extremely organized, giving teams potential access to reference information, deadlines, and more
- A single, centralized solution — no skipping between multiple apps
Pricing
- Free Forever: Unlimited free plan members
- Unlimited: $5.00 per user per month
- Business: $12.00 per user per month
- Business Plus: $19.00 per user per month
- Enterprise: Custom quote
5. Jira
How to use JIRA for task management:
If you’re in software development, Jira might be the right project management software app for you.
- Use its agile project management system designed with the needs of scrum/agile teams
- Create boards and Kanban boards, and you can also use it to measure and track performance along the way.
- Use storypoints to estimate work in issues & epics
- Create bug reports to be solved and track the work
- With the Roadmap feature, you can plan and prioritize work and assignt tasks to individual software developers
Key features
- More complex project management, usually used by engineering and software teams
- Scrum templates to manage your backlog
- Lots of features for software developers, including bug tracking
- Features to plan and manage sprints
Pricing
- Free: Up to 10 users, monthly subscription only
- Standard: $7.50 per user per month
- Premium: $14.50 per user per month
- Enterprise: Custom quote (starts at 801 users, annual subscription only)
Integrate Range with Jira to share tasks.
6. Notion
How to use Notion for task management:
When your team works remotely, being able to collaborate, upload documents, and manage tasks all in one place can help things run much more smoothly and efficiently.
- Don't be intimidated by the emptiness of Notion
- Start a block for a task
- Nest pages and spreadsheets within other pages
- Tag team members to participate in your next project
- Share links like with other docs while creating databases to share across workspaces or outside your organization
Key features:
- Ability to create documents and checklists
- Easy note organization for all users
- Task management tools
- Simple and intuitive interface with a clean user experience
- Available in both desktop and mobile apps
Integrate Range with Notion to share tasks.
7. Monday.com
How to use Monday for task management:
Teams like Monday.com for task management and tracking, because of its simplicity. Their table and spreadsheet views make the learning curve easy.
- Each task has a clear owner in Monday
- Add task details with links to your other docs or spreadsheets
- The status and task priority is also clear to all users, making it simple to know if you'll meet your deadlines or not
- The timeline view in the chart cell also shows how your projects are progressing
- Create automations (or "recipes" as they call them) to quickly update Monday when new info is received
Integrate Monday with Range to share team updates.
Pricing
- Free for up to 2 users
- Basic: $8 per user/month
- Standard: $10 per user/month
- Pro: $16 per user/month
8. Any.do
More so than many other tools on this list, Any.do is designed for personal use (though a team workspace is coming soon). Keep that in mind as you decide your needs.
- Add your tasks as a to-do list, or make a grocery/shopping list
- You can flip through your day and see the tasks that you need to do
- Everything is centralized, combining many features of Google Calendar and Maps into one
- Good for setting work reminders, but doesn't easily integrate with other work tools
Key features
- Calendar and tasks appear in one view
- Events and locations pop up in Any.do much like an Apple Maps feature
- Integrates info from other social media apps (like Facebook)
Pricing
- Free option
- $2.99 per month/annually
- $5.99 per month
9. Todoist
Need a simple personal to-do list or something more to share tasks with your team? Todoist functions in both capacities. Their personal list is great for shopping or groceries, or you can outline more tasks for a complex project.
Its single view feature is could be a blessing to you -- or a curse to others.
Key features:
- Add tasks quickly to the Inbox and then move them later
- Easily organize and rank your tasks
- Get a clear overview of all work in their simple drop-down format
- Works great on mobile and desktop
- Use as a personal planner or as a work planner
- Create shared projects for focused work
Add your Todoist tasks to your Range check-in to fully plan your day (including your meetings).
Pricing
- Free
- $4 per user/month for power users
- $6 per user/month for businesses
10. Basecamp
Basecamp is more of an all-in-one solution for work, especiallly around remote communication. You can create tasks, but then chat about how the work is progressing. Their blend of chat and message boards allows you to manage your tasks in a more formal way or casually discuss it.
11. Infinity
A newer task management software, Infinity mirrors ClickUp + Trello in many ways. It has flexibility with many views, including tables, lists, boards, and more. It seems more focused than ClickUp with lots of AP integrations, so if that's appealing to you in a team setting, then give Infinity a try.
12. Coda
Coda is an open-doc platform, much like Notion or Google Docs. Their database functionality is more robust, and their "packs" allow you to integrate a wider variety of tools.
They have several task tracking templates that may be helpful for your team.
13. Height
This is a newer project management software that focuses on team organization, by having multiple views -- such as lists, kanban boards, and spreadsheets.
Its main innovation is adding a chat feature within each new task. This is like an open commenting thread that you can then turn into individual tasks or subtasks. It feels like if Figma and Notion developed a real task management tool.
Key features
- Command-k for quick searches and actions
- Tasks can appear in multiple places and lists so different teams can stay organized and up-to-date
- Robust filtering (attributes) by due date, priority, and more
How do you choose task management software?
Task tracking software should help you coordinate your workflows, with features that help you check-in with teammates, assign tasks, schedule work, and more.
Before choosing a tool centered on check-ins, docs, or classic task management software, consider these questions for task tracking:
- How do you let others know what you're working on?
- How do you surface what you hope to accomplish vs what you actually accomplish?
- What about meetings? How do those fit in your workflows (for notes, action items, and tasks?)
- How will teams work asynchronously--both with their communication and their files + tasks?
- How is your planning tool a help and not a hindrance that interferes with productivity?
- How will you build a custom workflow that has the integrations you need?
- How will report and analyze project metrics and set goals?
Range is one of the most powerful task tracking tools you can add to your tech stack and workflow. Invite your team and let us know what you think.
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