Does it feel like your meetings could do with a change? Maybe there are too many of them. Maybe they’re not as engaging as they once were. Maybe it’s Zoom fatigue.
Consistently running engaging, efficient, and effective meetings isn’t as easy as creating an agenda, setting a timer, and asking your team “Are we all on the same page?” after you break.
We know a good meeting when we’re in one. Everyone speaks. There are substantive questions that generate ideas, experiments, and solutions. Alignment is achieved. We leave energized, eager to apply our learnings and ideas to the work at hand.
Our team built Meetings with these ideas in mind. Meetings is a tool that helps you:
Meetings helps you create and run better recurring team meetings. You’ll increase accountability and transparency by easily assigning and tracking action items (which get included in team members’ Check-ins), and you’ll never forget to send out meeting notes because Meetings will always do it for you. And because it makes a real difference, we’ve even prioritized checking in with your teammates at the beginning and end of meetings.
Our Meetings tool is ideal for recurring meetings. Recurring encompasses a number of different frequencies and for different functions and teams might mean:
Whatever the meeting and whatever its cadence, Meetings:
Once you’ve run your first meeting in Range you’ll get the hang of things in no time. To accelerate the learning process as you get started with Meetings, below we break down the different components you’ll find.
Before starting every meeting, you and your team will be able to select a meeting facilitator, mark absent any team members not in attendance, and add new team members to the meeting. The facilitator for your meeting might not always need to be the leader of the team, especially as you all get used to running meetings in Range.
On the next screen you’ll find our spinner tool, the profile images of all your teammates in attendance, and the mood (green, yellow, red) of each colleague last checked in with. The spinner tool helps you and your team kick-off and complete an opening round.
Tip: Use a simple prompt like “How are you doing today?” to kick things off.
Opening rounds help to create more inclusive meetings. It turns out that when everyone starts a meeting by speaking up once, it makes it easier to speak up later during the same meeting. So if you’ve been trying to encourage a teammate to participate more, a simple opening round might be just the ticket to help them be more comfortable speaking in front of their peers.
This portion of your meeting is also a great time for attendees to share how they’re showing up. They might be excited to present a new idea or distracted as they try to resolve a customer issue that’s just come up. Not everything that comes up here will warrant action, but if someone shares they need to leave early for an appointment then you’ll be able to adjust the agenda on the spot.
Tip: Opening rounds aren’t just for meetings run in Range. Try doing an opening round in your other meetings, such as 1:1s, quick project syncs, or other occasional meetings.
Visit our blog and read our article on opening and closing rounds to learn more.
When you create your meeting, this is where you’ll want to add the agenda items that are a part of every session. The agenda topics in this section are automatically copied to each new meeting session. This allows you to start meetings by covering the same evergreen topics each time.
Tip: This section is ideal for covering topics like metrics reviews, goals and objectives, and status updates for ongoing projects, or even pulling up other tools your team uses (Asana, Trello, Jira, GitHub, etc.) to triage and review work.
By default in Meetings, the final recurring topic will prompt you and your team to add topics that are unique to an individual session. Topics in this section are not copied to the next meetings session, so you’ll have a clean slate each time. Agenda topics from the special "Gather agenda topics" topic are added to this section.
Tip: This section is good for topics like discussing emergent issues, unblocking work in progress, or one-off team updates.
For both recurring and daily meeting topics, the person facilitating (running) your meeting will be able to capture meeting notes and assigning action items to attendees. Here’s a quick overview of each feature.
Finally, the meeting ends with another section of recurring topics. This is where you can add any meeting-ending rituals you may have, such as a closing round (or you can just leave this section empty).
Meetings in Range are quite flexible, and how you structure and run them is entirely up to you. That said, we do have a few suggestions for you that’ll help you and your team get the most out of Meetings.
Now that you have a better understanding of why we created Meetings, try using it to run one of your next meetings with your team!Create a meeting in Range